Microsoft 365’s Copilot AI in Outlook is revolutionizing email communication for businesses, especially for those who value efficiency and professionalism. With its advanced AI capabilities, Copilot offers a host of features designed to streamline email management, save time, and improve communication. Whether you’re drafting emails, summarizing long threads, or planning an event, Copilot is your new productivity partner.
Here are five essential ways to utilize Microsoft 365 Copilot AI in Outlook effectively:
1. Start Emails Quickly with Drafting Assistance
Tired of staring at a blank email screen? Let Copilot kickstart your email writing process. By typing “/Draft with Copilot”, you can provide a brief prompt, and Copilot will create a full-length email draft based on your context.
Example: If you need to follow up on a meeting, simply type your key points, and Copilot will generate a polished response.
Pro Tip: Customize the tone and content by tweaking the prompt to suit your recipient’s preferences.
Digging through a lengthy email chain to find critical information can be a major time-waster. Copilot’s summarization feature quickly extracts key points from email threads, presenting the highlights in an easy-to-read summary.
How it Works: Click Summarize with Copilot to transform verbose email chains into concise overviews, so you’re always up to speed without slogging through every word.
Not confident in your tone or clarity? Copilot acts as your writing coach by analyzing drafts and suggesting improvements for:
Tone (formal, friendly, professional)
Sentiment (positive, neutral)
Clarity (direct or concise phrasing)
Simply enable Email Coaching by Copilot, review the suggestions, and select Apply All Suggestions for a professional touch to your emails.
4. Collaborate and Plan Events with Chat Features
Copilot isn’t just about emails; it’s also a fantastic tool for event planning and scheduling. Use the Copilot Chat feature to:
Schedule meetings with up to two participants.
Add events like focus blocks or project deadlines to your calendar.
Manage team communications and logistics for events or projects with ease.
5. Personalize with AI-Generated Themes
Emails are more engaging with visually appealing designs. With Copilot’s theme generator, you can create customized themes that align with your brand or preferences. Choose from existing templates or build your own for a personalized touch to every message.
Why It’s Useful: Enhance your company’s image by applying consistent and professional themes to your emails.
Copilot is not just an email assistant; it’s a productivity enhancer. With its ability to save time, boost clarity, and streamline communication, it’s an invaluable tool for professionals across industries.
To access these features, ensure your organization has a Microsoft 365 Copilot (work) license. Ready to make the most of AI-driven email management? Business Information Solutions can help you implement Microsoft 365 and maximize its potential for your team.
Contact BIS today to get started with Microsoft 365 Copilot!
Phillip Long – CISSP, CEO of , along with his team of marketing and information technology experts, will walk you through an overview of what your business should be doing to protect your data and plan your digital marketing strategies.
You may reach out to us at: Phone: 251-405-2555 Email: support@askbis.com
