Microsoft Teams’ Copilot AI is transforming the way businesses run meetings by introducing real-time assistance that enhances productivity and clarity. From summarizing key discussion points to suggesting actionable next steps, Copilot ensures your meetings are efficient and focused. Here’s how you can use Microsoft Teams’ Copilot to make your meetings more effective:
1. Prepare Meetings with Copilot Settings
As a meeting organizer, you control how Copilot operates during your meetings. You can choose to enable Copilot:
During and after the meeting: With transcription enabled, Copilot can assist in real-time and post-meeting.
Only during the meeting: Copilot uses speech-to-text capabilities to provide insights without retaining information after the meeting ends.
Off: Copilot is disabled to prioritize sensitive data.
Ensure transcription is enabled for the full range of Copilot features. Tailoring these settings helps align Copilot’s functionality with your organization’s needs.
2. Catch Up Quickly if You’re Running Late
Joining a meeting late doesn’t mean missing out. Copilot can provide a real-time summary of what’s been discussed so far, allowing you to get up to speed without disrupting the flow of the conversation. Simply select “Open Copilot” from the meeting controls, and a concise recap will appear on the side of your screen.
3. Enhance Meeting Productivity with Live Prompts
Copilot is your live assistant during meetings, ready to provide insights and takeaways in real time. You can prompt Copilot to:
Recap the discussion so far.
List action items.
Highlight unresolved questions.
Summarize different perspectives.
Generate comprehensive meeting notes.
Additionally, you can ask custom questions, such as identifying disagreements or requesting feedback summaries for specific participants. These features help ensure that discussions remain focused and actionable.
4. Wrap Up with Actionable Next Steps
A few minutes before the meeting ends, Copilot prompts participants to finalize discussions and assign tasks. You can use it to summarize key points, identify next steps, and assign responsibilities. This ensures meetings conclude with clear objectives and accountability, minimizing the need for follow-up clarification.
5. Review Post-Meeting Insights
After the meeting, Copilot’s value continues with its ability to provide detailed recaps. You can access these insights from the Meeting Chat or the Recap Tab, where Copilot integrates information from the chat and transcript. It highlights key ideas, unresolved questions, and action items, even allowing you to draft follow-up emails based on the meeting summary.
Tip: For recurring meetings, note that conversation history resets if a new meeting is transcribed, so save important insights early.
Make Every Meeting Count with Copilot
With features like real-time summaries, actionable follow-ups, and intuitive insights, Microsoft Teams’ Copilot helps businesses optimize meeting productivity. To access Copilot’s full capabilities, ensure your organization has Teams Premium or a Microsoft 365 Copilot license.
Want to learn more about integrating Copilot into your business? Business Information Solutions is here to help. Contact us today to unlock the full potential of AI-powered collaboration tools!
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